How to Organize Successful Online Meetings

According to the recent survey on corporate meeting and industry event, more than 95% of small as well fortune companies throughout the world organize the online meeting or virtual events. You may be surprised with this survey report, that means the online meeting is worth full and prospers.

Technologies growths have a great credit of online meeting trend, and most meeting to be organized virtually. There are several methods of online meeting; some are conference calls, to web conferencing, and video conferencing.

The great assert of online meeting that saves a lot of time as well money, moreover, its environmental friendly due to eliminating carbon foot printing result from less travel from and to meeting destinations. Now, the question is that how you can organize a successful online meeting. Have a look ahead because this article all about How to Organize a Successful Online Meeting

Before the Meeting

• Prepare an agenda - If the meeting is lengthy meeting and a large number of attendees, then your agenda will help to enhance the meeting productivity and save time as well.
• Appoint a backup person - Appoint a person who can able to handle meeting decorum in the case of your absence.
• Check all Equipment - Take a look and test functionality of all electronics gadgets that are going to use in the meeting. And prepare some emergency plans, because sometimes technology will fail you at a key moment.

At The Beginning

• Be on Time - Punctuality is the key way to success. Be there early so that the meeting will begin on time. Once all participants will join the meeting, introduce the attendees and their roles.

During the Meeting

Start the meeting on time, and prevent the joining of late comers, because it is unfair for those participants who came on time.

• Do not multitask - To maintain focus and avoid distraction from the main topic, do not multi task. The multi task may cause to lose control over a meeting. You have already important responsibility. 
• Maintain proper meeting discipline - So that everyone has opportunity to present their opinion. An online meeting can be capable of having conversation between the host and participants. Try to control all participants to engage with each other, not only with you.
• Don't lose conversation drag on - When you are shuffling meeting topic, make sure to have enough information about the new topic.
• Recap at the end of the meeting - Make clear message to all participants, ensure people know task they are responsible for.